The GWAC (Government-Wide Acquisition Contract) provides the latest in Information Technology (IT) products for all Federal Agencies. The statutory authority allowing usage of the SEWP contracts by the entire Federal Government is NASA’s designation as an Executive Agent by OMB based on the Information Technology Management Reform Act (ITMRA) of 1996, now the Clinger Cohen Act.
The SEWP V contracts are commercial contracts, and the acquisition was conducted using formal Source Evaluation Board (SEB) procedures.
NASA’s Goddard Space Flight Center administers the contract and provides a program office, the SEWP Business Operations and Workstation Laboratory (BOWL), to process orders issued by user agencies and to provide pre- and post-order customer service. Through the use of SEWP V, users have a flexible means of meeting IT needs quickly, efficiently, and cost effectively.
The SEWP V GWAC is composed of 11 multi-award classes. NASA has divided the contracts into 5 groupings. Fair Opportunity (refer to FAR 16.505(b)) must be given to all contractors in the group. Some points to remember are:
The issuing Contracting Officer (CO) may negotiate additional terms and conditions for a specific order (e.g. the ordering agency’s IT security policies, procedures, and requirements or leasing of SEWP equipment may be included in individual orders.). The contract shall prevail in the event of conflict with any order.
SEWP Delivery Orders are to be routed to the NASA SEWP BOWL either electronically to firstname.lastname@example.org or via fax at 301-286-0317. Orders should not be forwarded directly to a contractor. In accordance with their contracts, contractors may only accept delivery orders that have been routed through the NASA SEWP BOWL office and have been assigned a NASA SEWP tracking number. All orders should be accompanied by the SEWP fax cover sheet or a similar form with contact information provided. The processing time is typically less than 24 hours between the receipt of a DO at the NASA SEWP BOWL and delivery of the order to the appropriate contractor. If an order cannot be processed due to incomplete or incorrect information, both the issuing CO and the contractor will be contacted by a member of the SEWP BOWL customer service staff. When an order is processed, e-mail confirmation may be sent to the issuing CO upon request. Inquiries concerning orders should be directed to the SEWP Helpline at (301) 286-1478.
The published SEWP prices are the negotiated discounts off the contractor’s list price and are the maximum prices the contractor can charge the government. Normally these are priced on a single item basis. COs are encouraged to get quotes, especially for large orders. Contractors are allowed to charge less, either on a per order basis or for a limited-time basis (e.g. closeout sale).
The SEWP V contract is for use by NASA and all federal agencies, and authorized federal agency contractors. Authorized contractors are able to buy directly from the SEWP contract in support of other federal government contracts. To authorize a contractor to purchase from the SEWP contracts, the authorizing CO should send a copy of the authorization letter to the SEWP program office containing all of the following information:
FAX orders to (301)286-0317,
Mail orders to:
NASA SEWP Program Office (BOWL)
10210 Greenbelt Road, Suite 270
Seabrook, MD 20706
The SEWP website provides tools for manufacturer and product searches and for Request for Quotes (RFQs). These tools are available to assist customers with buying decisions and as one means to provide documentation for any needed selection criteria. The following steps may assist customers in determining which contract best fulfills their requirements: